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NOTE: We recently improved our ADP integration to enhance your experience with Hireology. We have introduced additional onboarding templates and expanding the data fields shared between Hireology and ADP. As part of this update, customers currently utilizing the existing Hireology data connector in ADP will need to consent to re-authorize the data connection between our systems.

Click here to re-authorize your integration

Hireology has partnered with ADP Workforce Now to offer a payroll option that works directly with our recruitment marketing and CRM platform. You can seamlessly transfer new hire data from your Hireology account directly into ADP.

In this article we will cover: 

• How the Hireology // ADP WFN Integration Works
• Enabling the ADP Integration
• Setting up the "Applicant Onboard Template" in ADP
• Syncing New Hires to ADP
• Accessing New Hire Data in ADP
• Related Topics

How the Hireology // ADP WFN Integration Works

ADP is a one-way integration in which new hire data is seamlessly pushed from Hireology into ADP. The following new hire data will be sent from Hireology:

• First Name
• Last Name
• Email
• Hire Date
• Street Address
• City
• State
• Zip Code
• Country
• Phone
• Location
• Department
• Business Unit
• Company Code

Additionally, ANY fields included in your onboarding template can be transferred. Any template can be used but some common ones are:

• Applicant Onboard
• HR + Payroll
• HR + Payroll + Time
• HR + Time
• HR Only

Enabling the ADP Integration

To enable this integration, Hireology customers must first visit the ADP Marketplace to purchase and install the Hireology Data Connector. ADP charges a $10 per month per account fee for its users to be able to connect with Hireology.
After the Hireology Data Connector purchase and setup is complete, reach out to your Customer Success Manager or Hireology Support support@hireology.com to enable the ADP integration in your Hireology account.

• Please share your ADP Organization OID with your Hireology contact.
• If you have multiple locations, please also provide details around which location should be mapped to a department, business unit, or company code.

NOTE: Per ADP’s instructions, you’ll want to make sure the template you choose has the ‘Marketplace Permission’ group OR ‘Don’t inactivate or delete…’ profiles selected. To access this section in ADP, navigate to Setup > Template Management > Hire/Rehire >"Template Name" > Assign Users > Enable Practitioner profile > Don't activate... "

If you run into any issues syncing to a template, check that this group has been selected/permitted to use that template. If you do not have access to adjust those permissions, contact the main Practitioner role/Admin who manages your ADP account. 

Once completed on the ADP side, enable the integration within Hireology by clicking 'Management' and select 'Integrations'. 

 

 

Find the ADP WFN integration from the list of available options and click 'Connect'.

 

 

Syncing New Hires to ADP

To sync a new hire to ADP, first ensure that the integration is included in the hiring process of any open jobs of applicable roles. You can review how to do so here. 

Once a candidate is marked as 'Hired', navigate to the "Hires" tad

 

 

 

Select "sync" for the ADP WFN integration. You’ll be prompted to confirm the onboarding template and company code you would like to use for this hire. Your default template and company code will be selected but you can change that dropdown to select another template if necessary.

Once you confirm the template, you’ll be able to fill out the fields from that template within Hireology. Fields marked as required on the template will be marked as such in Hireology and must be filled out to sync the data to ADP WFN. Optional fields can be filled out or left blank - anything you don’t fill at time of sync can be edited on ADP WFN prior to finalizing the hire.

After you’ve entered in the necessary and desired fields, hit Sync. The data will then be transferred from Hireology to ADP. You will see the field show "Synced" once complete.

Accessing New Hire Data in ADP

After syncing each new hire, login to ADP Workforce Now and select Process from the top navigation then click Hire/Rehire under HR. You will see your new hire data displayed under the In-Progress Hires tab.

You can then edit/update the profile prior to finalizing the hire in ADP.

Related Topics

• Hiring a Candidate
• Adding an Integration to a job