The Applied stage is where all new candidates land when they submit an application to your job. This stage has been redesigned to help you quickly understand who needs your attention, what documents have been submitted, and what decision you need to make — without the clutter of the previous design.
In this article, we will cover:
- Applied Stage Overview
- Key Features
- Reviewing and Taking Action on Candidates
- Declining a Candidate
- Advancing a Candidate
- Related Topics
Applied Stage Overview
The Applied stage focuses on who is new, which documents are available, and what decision you need to make.
Key Features
Candidate Count
See how many candidates are in Applied at a glance in the stage header.
New Badge
Candidates who have not been reviewed are marked with a New badge. Once you open a candidate’s record, the badge is removed.
Star
Flag standout candidates with a star so you can find them again or signal them to your hiring team.
Document Indicators
See which documents each candidate has submitted—including required documents and optional uploads—and whether any are still pending. Qualification documents display in Candidate Pipeline regardless of candidate status.
Pre-Screen Scores
If a candidate has completed a pre-screen survey, their score displays in the list. You can sort the Applied list by the highest pre-screen score.
Filter Options
Use the filters to narrow the Applied list:
- All Candidates – see everyone who has applied
- New – see only candidates you haven't reviewed yet
- Awaiting Decision – see only candidates waiting to be declined or advanced to In Progress
- Failed Survey- see candidates who received a 0% on the prescreen survey, not meeting a basic qualification.
- Starred — see candidates you starred.
- Needs Review — see candidates marked for review by you or your team. Filter for these candidates and share the list with hiring managers.
Needs Review is distinct from New: New identifies candidates who have not been reviewed; Needs Review is a collaboration flag used to identify candidates for team review.
Reviewing and Taking Action on Candidates
To review a candidate’s documents, select a document indicator or the candidate’s name to open the Candidate Drawer. From the drawer, you can:
- Review submitted documents, including resumes, applications, and survey responses.
- Review past applications the candidate has submitted to your business.
- See tags, comments, and recent activity, and add quick comments.
- Decline the candidate with a disposition code and optional rejection email.
- Advance the candidate to In Progress.
- Navigate between candidates without closing the drawer.
The Candidate Drawer has been streamlined to provide more room for the hiring workflow and includes quick comments and tags.
When selecting all candidates for a bulk action, choose whether the action applies to the current page or all pages. Review the scope before confirming.
Declining a Candidate
When you decline a candidate, you will be prompted to select a disposition code — the reason you are not moving forward. You can also choose to send a rejection email at this time. Rejection emails can be sent immediately or in bulk from the Declined tab later.
Advancing a Candidate
Select Move to In Progress to move the candidate into active hiring steps. You can also select the specific hiring step to move the candidate to. In Progress candidates can be viewed in Column View or List View.
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