Interviewing candidates is an integral part of hiring. Once someone has applied, the clock is ticking to move them through the hiring process. Our interview scheduling tool provides a means to schedule and track interviews in a repeatable manner.
In this article we will cover:
Scheduling an Interview
Whether or not you choose to sync your calendar, you can schedule interviews using our scheduling tool. First, make sure the person you would like to interview has been advanced from Applicant to Candidate.
Next, locate the Candidate by either going to the Jobs page or using the search feature. Click on the interview you would like to schedule.
Click 'Launch Scheduler'.
Follow the prompts to select the Interview Type, Duration, and Interviewer.
Once the Interviewer is selected, Hireology will showcase the calendar availability of that interviewer. You can then choose the date(s) and time(s) you would like to offer for the interview. This is where having your users' calendars synced can be especially useful as you will not be able to select time slots that are already booked on your / the interviewer's calendar!
When prompted, click 'Create Invite'.
You will see a preview of the message the candidate will receive. If everything looks good, click 'Send'.
The candidate will receive an email with a link to select their preferred interview time. When your calendar is synced, changes in your availability will be reflected in timeslots the candidate can choose. For example, if you offered interview timeslots to a candidate but later added a meeting to your calendar that conflicted with some of the timeslots, the candidate's options would be updated to only reflect the timeslots for your new availability. Similarly, you can offer the same list of dates and times to multiple candidates who will be able to choose their timeslot on a first-come, first-serve basis.
When a candidate selects an interview time and clicks “Confirm Interview”, they will be presented with a success message and confirmation email. The email includes a calendar invite so the candidate can add the time to their calendar. The Interviewer will also receive email confirmation of the confirmed interview.
How-To Video
How-To Video: Scheduling Interviews
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