Setting Up Interview Scheduling

How to Sync Calendars
To setup, click on the "Hi [Your Name]" button in the upper, right hand corner of your account. Then select "My Info" from the dropdown menu. Under "My Info" there will be a box labeled "Calendar Sync." Click on the "Connect" button to seamlessly connect your calendar to the interview scheduling tool. Users with their calendars successfully synced will appear to Administrators under Settings >> Users

Note: Interview Scheduling supports Google, Office 365, Exchange, Outlook.com, and Apple iCloud calendars.

Scheduling Interviews
Once syncing is complete with your team, it’s time to use our new scheduler. Start by opening the an interview you’d like to schedule with a candidate and open the new Interview Scheduler tool by selecting the "Launch Scheduler" button.

This experience will walk the recruiter through setting up the interview, including format (phone, video, in-person), duration (15 min, 30 mins, 45 min, 1 hour, 2 hours) and interviewer. Once the interviewer is confirmed, Hireology will showcase their calendar availability with your selected interviewer. The recruiter can select multiple days and times of availability. We recommend choosing across a few days and include a variety of options (mornings, afternoons) to ensure your applicants can connect with your team.

Inviting the Candidate
Once times are selected to share with the applicant, the recruiter can select to send an email or text message. Hireology shows a preview of the message allowing for any edits before sending.

After the interview request message is sent, the candidate receives an email or text with a link to select their preferred interview time. When the page is loaded, calendar availability is refreshed, ensuring only remaining openings are shared in case the hiring manager’s schedule changes.

The candidate selects an interview time, taps “Confirm Interview” and is presented with a success message and confirmation email. The email allows the applicant to add the time to their calendar. Separately, the hiring manager receives an email confirmation as well.

Conducting the Interview
When it’s time for the actual interview, the hiring manager and candidate will be able to connect based on the details provided in the calendar invite. Hiring managers can open Hireology, navigate to the appropriate candidate interview, and conduct it as they normally would.

We hope your team saves time while fast-tracking top candidates through the process with the interview scheduling feature!