There are two options you can choose from when opening a job: Use an existing job or Create a job. This article will describe the differences and guide you through both options.
In this article we will cover:
- Use an Existing Job vs Create a Job Overview
- Create a Job
- Use an Existing Job
- Job Details Overview
- Job Description Overview
- Hiring Steps Overview
- Previewing & Opening a Job
- Video Tutorial
- Related Topics
Use an Existing Job vs Create a Job Overview
When you're ready to open a job, you will be presented with two options. You can choose to 'Use an existing job' or 'Create a job'. If this is the first time a job will be opened for your account, you may not have any existing jobs to choose from.
The only way to add a job to your existing job list is by going through the 'Create a job' process, selecting the option to 'Create a job template that other users on my account can use', and completing the steps to Open the job.
Create a Job
To create a new job, begin by clicking '+Open a job' in the top, right of your Hireology account.
Click the dropdown menu under the 'Create a job' heading and choose the job family that most closely aligns with the position you are looking to fill.
Click the arrow to continue.
Use an Existing Job
To open a job using an existing job, begin by clicking '+Open a job' in the top, right of your Hireology account.
Click on dropdown menu under the 'Use an existing job' heading and select the job you would like to use.
Click the arrow to continue.
Job Details Overview
Job Title: Enter the title of the job you're hiring for. Job titles should be clear and concise, written in the singular (e.g. Caregiver vs Cargivers), and should not include details related to pay, location, bonuses, etc.
Hiring Manager & Hiring Team: The Hiring Manager is the person that is primarily responsible for hiring for this job and may also be the manager of the person who is hired. The hiring manager will receive all notifications for the job including when someone applies, completes a Prescreen Survey, when an interview is scored, etc. Other users can be added to build out the Hiring Team.
Compensation: It's a good practice to include compensation information for all open jobs. If the pay will vary depending on skills and experience, you can list compensation as a range to set that expectation. This communicates to the applicant what to expect before they apply, helps to weed out those that are outside of your pay range, and assists with optimization on the organic job boards.
Create a job template that all my locations and divisions can use: If you have a corporate hierarchy or multi-location account, you can allow the other locations within your account to use a job you've created, as well. Selecting this option will save the job to the existing jobs list for all locations. Please note, if you have a single location account you will not see this option.
Automatically refresh this job on job boards: Hireology offers the ability to automatically refresh your jobs every 60 days which promotes consistent applicant traffic. Select this option to keep your jobs looking relevant to job seekers and in good standing with the sites we feed your jobs to.
Create a job template that other users on my account can use: Selecting this option means that you and other users will see this job in the 'Use an existing job' list. Each time an existing job is selected, a copy is created and the original version remains intact. The copied version of the job can then be posted as-is or modified if needed. If modified, the new version can also be saved as a job template to add it to the existing job list.
Location Address: This ensures that your job shows up for job seekers within the area and is crucial for job board optimization. You'll want to be specific by including the exact street address, city, state, and zip code for the job. This also enables applicants to look up the location of the job to see where they will be working and estimate their commute time.
If you are hiring remotely, select 'This position is remote' to indidcate that there is no specific address associated with the job.
Click 'Next' at the bottom of the page to advance to the Job Description step.
Job Description Overview
On the next page, you can add a Job Description by either copying and pasting a job description you have on file or by using the wizard to help build out the job requirements and qualifications.
I have a job description! - If needed, click 'Copy & Paste my Job Description', then copy and paste the description into the text field. You can use the formatting options to customize the description.
I need a little assistance creating a job description - Click 'Use our Job Description Wizard' and use the template to create your job description. You can drag and drop Responsibilities and Qualifications to re-order them as you're creating your description.
If you need some additional pointers on creating the perfect job description, check out our Job Board Visibility Best Practices.
Once you have everything set up, click 'Next' at the bottom of the page.
Hiring Steps Overview
The next step is to establish your hiring workflow, known as Hiring Steps. This is the path you and/or your hiring manager(s) will follow to screen, interview, and verify candidates. These steps can be the same or different for each job, usually depending on the level of skills, expereience, and qualifications required for a position. All Hireology accounts include default Hiring Steps to start you out but you can add, remove, rearrange, or make edits to the individual steps.
To add a step, click '+Add Hiring Step' towards the bottom of the page and select an item from the dropdown menu.
To remove a step, click the red 'X' to the right of the hiring step.
To reorder steps, click the green dots to the left of the hiring step, then drag and drop it to the desired position. Please note, the Application Form in step 1 cannot be removed or rearranged. Prescreen Surveys, if included, cannot be moved from step 2.
To edit a specific hiring step, click the pencil icon.
When you're satisfied with the flow, click 'Next' at the bottom of the page to proceed.
Previewing & Opening a Job
Before you open a job, you will have the opportunity to preview details you entered. From the preview page, you can also go back and make edits before opening the job.
Click 'Next' to advance to the next page.
The final step is to choose your Job Visibility. You can open a job with Public visibility, Internal visibility, or you can choose Pending to save the job as a draft.
When you're ready to open the job, click the 'Finish' button.
To find a Pending job, click 'Jobs' in the top, left of your Hireology account, then check the box beside 'Pending' in the Status & Visibility filters.