When opening a job you are able to select from a pre-populated template or create a role from scratch. This article will describe the differences and guide you through both options.
In this article we will cover:
- Using a Job Template vs Create a Job Overview
- Create a Job
- Use a Job Template
- Job Details Overview
- Job Description Overview
- Hiring Steps Overview
- Previewing & Opening a Job
- Related Topics
Use a Job Template vs Create a Job Overview
When you're ready to open a job, you will be presented with two options. You can select a 'Job Template' or start from scratch and enter in the information for the role you are looking to open. If this is the first time a job will be opened for your account, you may not have any Job Templates to choose from.
The only way to add a job to your existing job list is by going through the 'Create a job' process, selecting the option to 'Create a job template" allowing other users on your account to use or other children locations to use, and completing the steps to Open the job.
Regardless of which option you choose, you will be guided through reviewing and editing the Job Details, Job Description, and Hiring Steps, followed by previewing and opening the job.
Create a New Job
To create a new job, begin by clicking '+Open a job' in the top, right of your Hireology account.
Bypass the drop down to select a Job Template and begin entering in the details of the role you are looking to open. Required fields include:
- Job Title: Enter the title of the job you're hiring for. Job titles should be clear and concise, written in the singular (e.g. Caregiver vs Cargivers), and should not include details related to pay, location, bonuses, etc.
- Job Category- This is the role type, your selection will inform your hiring steps and hiring process.
- Department- Notate the specific department hiring for this role.
- Seats- Assign how many open seats you are looking to fill or select "I have an ongoing need to fill this role" if the role is considered evergreen.
Use an Job Template
To open a job using a job template, begin by clicking '+Open a job' in the top, right of your Hireology account.
Click on dropdown menu under the 'Job Template' heading and select the job you would like to use.
Review the details of the role that autofill upon template selection for accuracy and relevancy.
Job Details Overview
Compensation: It's a good practice to include compensation information for all open jobs. If the pay will vary depending on skills and experience, you can list compensation as a range to set that expectation. This communicates to the applicant what to expect before they apply, helps to weed out those that are outside of your pay range, and assists with optimization on the organic job boards.
Management Role, Employee Type, Hire Type: Use the drop down fields to select if the role will manage others, the employment type (full time- salary, hourly etc) as well as the Hire Type (new, replacement, other)
Note: If 'replacement' is selected you will be asked to enter in the name of the employee you are replacing. The selection of 'other' will also populate a note field where you can enter details of why this role is being opened (text to apply campaign, career fair etc).
Create a job template: Select "Add template to this account" if you wish to add the job to the job template list for future use. If you have a corporate hierarchy or multi-location account, you can allow the other locations (children locations) within your account to use a job you've created, as well. Selecting "App template to all children locations" will save the job to the existing jobs list for all locations. Please note, if you have a single location account you will not see this option.
Automatically refresh this job on job boards: Hireology offers the ability to automatically refresh your jobs every 60 days which promotes consistent applicant traffic. Select this option to keep your jobs looking relevant to job seekers and in good standing with the sites we feed your jobs to.
Add Your Hiring Team: The Hiring Manager is the person that is primarily responsible for hiring for this job and may also be the manager of the person who is hired. The hiring manager will receive all notifications for the job including when someone applies, completes a Prescreen Survey, when an interview is scored, etc. Other users can be added to build out the Hiring Team.
Location Address: This ensures that your job shows up for job seekers within the area and is crucial for job board optimization. It also enables applicants to look up the location of the job to see where they will be working and estimate their commute time.
Hireology supports addresses located in the United States and following US Territories:
- Puerto Rico - PR
- U.S. Virgin Islands - VI
- American Samoa - AS
- Commonwealth of the Northern Mariana Islands - MP
- Guam - GU
- Republic of the Marshall Islands - MH
You'll want to be specific by including the exact street address, city, state, and zip code for the job.
If you are hiring remotely, select 'This position is remote' to indicate that there is no specific address associated with the job.
Click 'Save & Continue' at the bottom of the page to advance to the Job Description step.
Job Description Overview
On the next page, you can add a Job Description by either copying and pasting a job description you have on file or by using Beaker, AI Assistant, to create a description based off of the job details entered on the previous page.
I have a job description! - If needed, click 'Copy & Paste my Job Description', then copy and paste the description into the text field. You can use the formatting options to customize the description.
I need a little assistance creating a job description - Click "AI" to generate the prompt to create a job description for the role.
Beaker, AI Assistant, will prompt you to move forward with generating the description.
Preview the content then select insert, try again, or stop. You are also able to give Beaker, AI Assistant, another prompt with a specific request.
Learn more about how Beaker, Hireologys AI Assistant, can support you in content generation and automation here!
If you need some additional pointers on creating the perfect job description, check out our Job Board Visibility Best Practices.
Once you have everything set up, click 'Save & Continue' at the bottom of the page.
Hiring Steps Overview
The next step is to establish your hiring workflow, known as Hiring Steps. This is the path you and/or your hiring manager(s) will follow to screen, interview, and verify candidates. These steps can be the same or different for each job, usually depending on the level of skills, experience, and qualifications required for a position. All Hireology accounts include default Hiring Steps to start you out but you can add, remove, rearrange, or make edits to the individual steps.
To add a step, click '+Add Hiring Step' towards the bottom of the page and select an item from the dropdown menu.
To remove a step, click the red 'X' to the right of the hiring step.
To reorder steps, click the green dots to the left of the hiring step, then drag and drop it to the desired position. Please note, the Application Form in step 1 cannot be removed or rearranged. Prescreen Surveys, if included, cannot be moved from step 2.
To edit a specific hiring step, click the pencil icon.
When you're satisfied with the flow, click 'Finish & Set Status' at the bottom of the page to proceed.
Previewing & Opening a Job
Before you open a job, you will have the opportunity to preview details you entered. From the preview page, you can also go back and make edits before opening the job.
Click 'Finish & Set Status' to advance to the next page.
The final step is to choose your Job Visibility. You can open a job with Public visibility, Internal visibility, or you can choose Pending to save the job as a draft.
When you're ready to open the job, click the 'Done' button.
To find a Pending job, click 'Jobs' in the top, left of your Hireology account, then check the box beside 'Pending' in the Status & Visibility filters.
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