Enhanced Offer Letter- Supported fields for a Document Generation template – Hireology

Use this article to add Hireology-supported fields to a Document Generation template. Hireology fills a field when the template contains one of the exact supported labels listed below.

In this article we will cover:

How Document Generation fields work
Candidate fields
Candidate address fields
Hiring manager fields
Company fields
Employment and job fields
Compensation fields
Related Topics

How Document Generation fields work

Add a supported field label to the source document. Label matching is not case-sensitive. A label that is not included in this article is not recognized by Hireology and remains a manual-entry field for the signer.

Document Generation fields are applied document-wide, not separately by recipient. Each value is the same regardless of which signer views that copy of the document.

Document Generation currently supports sending one template at a time. It is not available when combining multiple templates into one packet.

Candidate fields

Candidate values come from the candidate’s profile unless otherwise noted.

Candidate First Name

Document Generation field label: Candidate First Name
What it populates: First name from the candidate’s profile.

Candidate Last Name

Document Generation field label: Candidate Last Name
What it populates: Last name from the candidate’s profile.

Candidate Full Name

Document Generation field label: Candidate Full Name
What it populates: Candidate’s first and last name joined with a space.

Candidate Email

Document Generation field label: Candidate Email
What it populates: Candidate’s email address on file.

Candidate Email Address

Document Generation field label: Candidate Email Address
What it populates: Alternate supported label for the same value as Candidate Email.

Candidate Phone

Document Generation field label: Candidate Phone
What it populates: Candidate’s home phone if present; otherwise, the candidate’s cell phone.

Candidate Phone Number

Document Generation field label: Candidate Phone Number
What it populates: Alternate supported label for the same value as Candidate Phone.

Candidate address fields

Address labels are available as individual fields and combined formats to match the source document layout.

Candidate Address Line 1

Document Generation field label: Candidate Address Line 1
What it populates: Address line 1 from the candidate’s profile.

Candidate Address City

Document Generation field label: Candidate Address City
What it populates: City from the candidate’s profile.

Candidate Address State

Document Generation field label: Candidate Address State
What it populates: State code from the candidate’s profile.

Candidate Address Postal Code

Document Generation field label: Candidate Address Postal Code
What it populates: ZIP or postal code from the candidate’s profile.

Candidate Address City State Zip

Document Generation field label: Candidate Address City State Zip
What it populates: Candidate’s city, state, and ZIP combined into one line.

Candidate Full Address

Document Generation field label: Candidate Full Address
What it populates: Candidate’s street, city, state, and ZIP combined into one line.

Hiring Manager fields

Hiring Manager values come from the hiring manager on the candidate’s record.

Hiring Manager Name

Document Generation field label: Hiring Manager Name
What it populates: Hiring manager’s first and last name joined with a space.

Hiring Manager First Name

Document Generation field label: Hiring Manager First Name
What it populates: Hiring manager’s first name.

Hiring Manager Last Name

Document Generation field label: Hiring Manager Last Name
What it populates: Hiring manager’s last name.

Company fields

Company values come from the hiring organization.

Company Name

Document Generation field label: Company Name
What it populates: Name of the hiring organization.

Company Address Line 1

Document Generation field label: Company Address Line 1
What it populates: Organization address line 1.

Company Address Line 2

Document Generation field label: Company Address Line 2
What it populates: Organization address line 2.

Company City

Document Generation field label: Company City
What it populates: Organization city.

Company State

Document Generation field label: Company State
What it populates: Organization state code.

Company Postal Code

Document Generation field label: Company Postal Code
What it populates: Organization ZIP or postal code.

Company City State Zip

Document Generation field label: Company City State Zip
What it populates: Organization city, state, and ZIP combined into one line.

Company Full Address

Document Generation field label: Company Full Address
What it populates: Organization street, city, state, and ZIP combined into one line.

Employment and job fields

Start Date

Document Generation field label: Start Date
What it populates: Candidate’s job start date in MM/DD/YYYY format.

Job Title

Document Generation field label: Job Title
What it populates: Title of the job the candidate was hired into.

Job Department

Document Generation field label: Job Department
What it populates: Department associated with the job.

Compensation fields

Compensation fields are populated only when compensation prefill is enabled for the organization. Until it is enabled, these fields render blank. For a compensation range, Pay Rate shows the low end of the range, not the full range.

Pay Rate

Document Generation field label: Pay Rate
What it populates: The job’s pay rate formatted as currency (for example, $25.00). For a range, this is the low end.

Pay Period

Document Generation field label: Pay Period
What it populates: The pay period configured on the job (for example, Hour or Year).

Pay Frequency

Document Generation field label: Pay Frequency
What it populates: How often pay is issued (for example, Weekly, Bi-Weekly, or Monthly).

Pay Rate And Period

Document Generation field label: Pay Rate And Period
What it populates: Pay Rate and Pay Period combined on one line (for example, $25.00 / Hour).

Pay Rate And Period And Frequency

Document Generation field label: Pay Rate And Period And Frequency
What it populates: Pay Rate, Pay Period, and Pay Frequency combined on one line (for example, $25.00 / Hour, paid Bi-Weekly).

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