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When opening a job, you can select a pre-populated Job Template or create the role from scratch. This article explains both options and walks you through reviewing the job details, job description, hiring steps, and visibility before opening the job.

In this article we will cover: 

• Using a Job Template vs Create a Job Overview
• Create a Job
• Use a Job Template
• Job Details Overview
• Job Description Overview
• Hiring Steps Overview
• Previewing & Opening a Job
• Related Topics

Use a Job Template vs Create a Job Overview

When you are ready to open a job, choose one of these options:

• Job Template: Select a pre-populated template and review the information before continuing.

• Create a job: Start from scratch and enter the information for the role.

If this is the first job opened for your account, you may not have any Job Templates available.

To add a new job to your existing job list, use the Create a job process. During this process, you can also save the job as a template for other users on your account or for child locations in a multi-location account.

Regardless of which option you choose, you will review these sections before opening the job:

1. Job Details

2. Job Description

3. Hiring Steps

4. Previewing and Opening the Job

Create a New Job

To create a job from scratch:

1. Click +Create a job in the upper-right corner of your Hireology account, or click the + button in the left navigation.

2. Skip the Job Template dropdown.

3. Enter the information for the role you want to open.

4. Complete the required fields:

   • Job Title: Enter the title of the role. Use a clear, concise, singular title, such as Caregiver. Do not include pay, location, bonuses, or similar details in the title.

   • Seats: Enter the number of open seats, or select I have an ongoing need to fill this role if the role is evergreen.

   • Department: Select the department hiring for the role.

   • Job Role: Select the role that most closely matches the job. This conditional field depends on the Department selection. The Job Role is for internal reporting only.

5. Click Save & Continue to move to the Job Description step.

Use a Job Template

To open a job using a Job Template:

1. Click +Create a job in the left navigation or in the upper-right corner of your Hireology account.

2. Open the dropdown under Job Template.

3. Select the template you want to use.

4. Review the details that autofill from the template.

5. Correct or update any information that is not accurate or relevant.

Job Details Overview

Review and complete the following job details.

Compensation

• Include compensation information for every open job when possible.

• If pay varies based on skills or experience, enter a compensation range.

• Use a range that accurately sets expectations for applicants and reflects the role’s pay range.

Management Role, Employee Type, and Hire Type

• Use the dropdown fields to specify whether the role manages others.

• Select the Employee Type, such as full-time, salary, or hourly.

• Select the Hire Type: New, Replacement, or Other.

• If you select Replacement, enter the name of the employee being replaced.

• If you select Other, enter the reason the role is being opened, such as a text-to-apply campaign or career fair.

Create a job template

• Select Add template to this account to save the job to your Job Template list for future use.

• In a corporate hierarchy or multi-location account, select Apply template to all children locations to make the job available to other locations.

• Single-location accounts do not see the children-locations option.

Add your Hiring Team

• Select the Hiring Manager, the person primarily responsible for hiring for the job.

• The Hiring Manager receives job notifications, including application notifications, completed Prescreen Surveys, and scored interviews.

• Add other users to build the Hiring Team.

Location Address

• Enter the exact street address, city, state, and ZIP code for the job.

• A specific address helps the job appear to candidates in the correct area and helps applicants estimate their commute.

• Hireology supports addresses in the United States and these U.S. territories:

  • Puerto Rico (PR)

  • U.S. Virgin Islands (VI)

  • American Samoa (AS)

  • Commonwealth of the Northern Mariana Islands (MP)

  • Guam (GU)

  • Republic of the Marshall Islands (MH)

• For a remote role, select This position is remote instead of entering a job location.

• Click Save & Continue to move to the Job Description step.

 

Job Description Overview

You can add a job description in either of these ways:

• Copy and paste a description that you already have.

• Use Beaker, Hireology’s AI Assistant, to generate a description from the job details you entered.

Add an existing job description

1. If needed, click Copy & Paste my Job Description.

2. Copy and paste the description into the text field.

3. Use the formatting options to customize the description.

Generate a job description with Beaker

1. Click AI to open the prompt for generating a job description.

2. Follow Beaker’s prompts to generate the description.

3. Preview the generated content.

4. Select Insert, Try again, or Stop.

5. Provide Beaker with another prompt if you want to request a specific change.

Learn more about Beaker, Hireology’s AI Assistant and Job Board Visibility Best Practices.

When the description is ready, click Save & Continue.

Hiring Steps Overview

Hiring Steps define the workflow you and your Hiring Manager follow to screen, interview, and verify candidates. Steps can vary by job based on the skills, experience, and qualifications required.

All Hireology accounts include default Hiring Steps. You can add, remove, reorder, or edit individual steps.

Hiring Step stages

• Applied: The main stage for candidates who apply. This stage typically includes the Application and Prescreen Survey. You can also activate Automated Interview Scheduling in this stage.

• In Progress: The stage for candidates you are considering for the role. Interview guides and testing tools can be used here.

• Pre-Hire: The stage for candidates you plan to hire. Reference Checks, Background Checks, and Offer Letters can be used here.

• Hires: The stage for candidates who have been hired. Post-hire integrations are located here.

Edit or reorder Hiring Steps

• Use the buttons to the right of a step to preview, edit, or delete it.

• To reorder a step, click the green dots to the left of the step and drag it to the desired position.

• The Application Form in the Applied stage cannot be removed or rearranged.

• If included, the Prescreen Survey cannot be moved from step 2.

• When the workflow is ready, click Save & Continue.

Previewing & Opening a Job

Before opening the job:

1. Review the details on the preview page.

2. Return to previous sections and make edits if needed.

3. Click Finish & Set Status.

4. Select the Job Visibility:

   • Public: The job is visible publicly.

   • Internal: The job is visible internally.

   • Pending: The job is saved as a draft and is not opened yet.

5. Click Done to open or save the job with the selected visibility.

Find a Pending job

1. Click Jobs in the left navigation.

2. In the Status & Visibility filters, select Pending.

3. Locate the job in the results.

Related Topics

• Adding a Job Template to Your Existing Jobs
• Updating a Job's Hiring Steps
• Using Hireology for Internal Jobs
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