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The Hireology Paylocity integration helps you send new-hire information from Hireology into Paylocity so your team can move from hiring to onboarding with less manual data entry.

In this article we will cover: 

• Before You Begin
• What Information Is Sent to Paylocity?
• Activating the Paylocity Integration
• Syncing New Hire Data
• Troubleshooting
• Related Topics

Before You Begin

Hireology currently supports two Paylocity integration experiences:

• Paylocity Onboarding
• Paylocity Staging

Before setting up the integration, make sure:

• You have an active Paylocity account.
• You know your Paylocity Company ID.
• Your team has access to the Paylocity HR & Payroll module.
• The Hireology integration has been initiated in Paylocity Marketplace.

Note: Charges may apply on the Paylocity side. If you have pricing questions, confirm them directly with Paylocity.

What Information is Sent to Paylocity?

The Paylocity integration supports core new-hire fields including:

• First Name
• Last Name
• Email
• Phone Number
• Street Address
• City
• State
• ZIP Code
• Username* (only available for Staging)
• Job Title* (only available for Staging)
• Hire Date
• Pay Type
• Annual Salary
• Pay Frequency
• SSN
• Cost Center 1
• Cost Center 2
• Cost Center 3
• Federal Filing Status
• State Filing Status
• Gender

Activating the Paylocity Integration

Start the integration in Paylocity

• Sign in to the HR & Payroll module here.
• Open the navigation menu in the upper-left corner.
• Select Marketplace.
• Search for Hireology.
• Select Begin Integration.

If you run into technical issues during this step, Paylocity may direct you to work with their support team.

Complete setup in Hireology

Select "Management" from the left navigation and then select "Integrations Marketplace."

"Connected Integrations" will be shown at the top of the marketplace, all other integration options will be available below.

Find the correct Paylocity integration (Staging or Onboarding) and select "Connect."

Enter your Paylocity credentials.

Syncing New Hire Data

Once setup is complete, you can sync a candidate from Hireology to Paylocity.

Mark your candidate as hired from the candidate drawer.

You can also advance a candidate to hire from the pipeline view.

Select the Paylocity sync option, review the sync modal, and enter the necessary fields to complete the sync.

Troubleshooting

If the integration is not working as expected:

• Confirm the Hireology setup was started in Paylocity Marketplace.
• Confirm your Paylocity Company ID is correct and active.
• Make sure the integration is enabled for the correct Hireology organization or location.
• If the sync option is missing, verify the candidate is in the Hired stage.
• If prompted, complete all fields needed for your Paylocity workflow before syncing.

If the sync fails, Hireology may display a more detailed error message to help identify the issue. Common issues can include incomplete required information or field values that Paylocity cannot accept.

Related Topics

• Hiring a Candidate