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The Hireology platform promotes a collaborative hiring process by enabling you to add members of your hiring team and select their roles and permissions. This ensures that your account stays organized and users have only the level of access they need. 

In this article we will cover: 

• Default User Roles
• Custom User Roles
• Changing a User's Role
• Individual Permissions & Locations
• Related Topics

Default User Roles

By default, your Hireology account includes two user roles, Admin and User. These user roles are locked and cannot be modified. To view user roles, click 'Hi', select 'Users', then click the 'Roles & Permissions' tab. 

You can click 'View Role' to see the permissions for each role. 

The 'admin' user role includes all permissions giving this user the ability to change account settings, edit jobs, process applicants, and more. 

The 'user' role has limited visibility and does not permit access to any of the account settings or administrative tasks admins have access to. Users with this role will only be able to see jobs and candidates they have been assigned to. 

Custom User Roles

Users with the 'Can manage users, role and permissions' permission, can create custom user roles. To do this, click either 'Add a New User Role' button or the 'More' button beside an existing role and select 'Duplicate'. 

Regardless of which option is selected, you will see a popup where you can give the user role a name and select the permissions for the role. Click 'Save' to save your changes. 

Changing a User's Role

You can switch a user to a different role at any time. To do this, click 'Hi', select 'Users', then click the 'Users' tab. 

Next, click 'Edit Permissions' beside the user you would like to change. 

On the next page, you will be able to select which user role you would like to change the user to. You can also edit individual permissions on this page. 

Individual Permissions & Locations

There are some permissions that can be selected individually for users. These permissions include actions related to viewing and ordering background checks or other add-on purchases, as well as granting users access to other locations within your Hireology account. 

To view and select individual permissions, navigate to the Users page and click the 'Edit Permissions' button beside a user.

Check the boxes beside the individual permissions you would like to grant to the user.

For multi-location accounts, you can also check the boxes beside any locations the user will need access to. Note: You will only be able to select locations for users that were added at the parent account level and are assigned to a user Role that includes the 'Can access location accounts' permission. 

Your changes will be saved automatically! 

Related Topics

• Adding & Removing Users
• Adding Users to the Hiring Team of an Open Job