Opening a New Job From Scratch – Hireology

Need to create a new job profile for a recently opened position? Start by clicking the 'Open a Job' tab on the navigation bar from any page in your account.

There are several ways to begin creating your new profile. You can either clone an existing profile or you can create a job description from scratch. This article will focus on the steps needed to create a new job profile from scratch.

To start, click on the drop down menu under the 'Create a job' heading to select your job family.

Select the job family that most closely aligns with the job you are looking to recruit for then click the arrow to continue.

After you have selected the Job Family, you will continue on to the job set up page. On this page, you will give your new job a title, set up the city you would like to advertise in (including zip code), enter your job description and finally, select a Hiring Manager for the position.

The next step in this process is to set your job details.

Compensation: It's always a good practice to include the compensation type and if you're comfortable, a range within your job details. This not only communicates to the applicant what to expect before they even apply, potentially weeding out those that are outside of your pay range, but it also assists with optimization on the organic job board feeds.

Hiring Manager: This is the person that is responsible for the job itself. This is most likely going to be the manager of the person you end up hiring. The hiring manager will also receive all notifications for this job whenever a candidate applies, completes a SmartRank Survey, an interview is scored, etc.

Other users in my account can clone this job: Having this checked off means that you can clone (or copy) those job again in the future. Any user with the ability to open up jobs in your Hireology account will see this as an option in the 'Use an existing profile' dropdown when opening up a new job.

Allow my locations and divisions to clone this job: Just like allowing other users in your account to reuse this job for future recruiting needs, you can give your location accounts (if you have a corporate hierarchy setup) the ability to use this job profile as a template in their own account. If you do not want them to have access to this job then make sure this box is unchecked.

Location: This is another piece that is crucial for job board optimization. You'll want to be as specific as possible by including the exact street address, city, state, and zip for your job profile. It also allows the applicant to look up the location of the job to see where they will be working and estimate their commute time.

Now let's look at your job description. There are two ways to do this, you can either copy and paste a job description you have on file or use our wizard to help build out the job requirements and qualifications.

I have a job description! - Make sure the option 'Copy & Paste my Job Description' is selected. Then simply copy and paste your description into the text field. We also give you formatting options to customize the look and feel of the description.

I need a little assistance with getting a job description started - Select the 'Use our Job Description Wizard'. Use this template to create your job description. You can drag and drop Responsibilities and Qualifications if you need to re-order them as you're creating your description as well as easily delete them if you entered in error.

If you need some additional pointers on creating the perfect job description, check out our Job Board Visibility Best Practices

Once you have everything set up, click the 'Next' button.

Now, you'll need to setup your Hiring Process. The Hiring Process is the path you or your hiring manager(s) will take to screen, interview, and verify your candidates. This can be the same or different for every job you open within your Hireology account. We'll give you a default process to start with but if you want to make edits or create your own, this is the time to do it.

To move a particular step within your process, click the green dots to the left of the step.

To remove a step, click the red 'x' to the left of the step.

To edit a step, click the blue pencil icon.

To add another step in your process, click the 'Add hiring step' button towards the bottom of the page.

Once you're satisfied with your Process, click the green 'Next' button at the bottom of the page to proceed.

Before you take your job live, you will have the opportunity to preview the description as well as the settings. From this page, you can also go back and make edits before moving on and opening up your job.

Once you've decided your job description is up to your standards, click the 'Finish' button to move on. Upon clicking the 'Finish' button, you'll be prompted to choose between leaving your job in pending, posting to the public, or keeping internal.

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